Budget and Cost Analyst II
Florida International University
Miami, FL
Full-time
Accounting
Posted on April 15, 2024
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Assists departments with requesting, developing, and setting up service (recharge) centers as well as supporting service (recharge) center billings through Smart Billing Module in PeopleSoft Financials. Works with the Director with the preparation of financial statements and also with the Budget Director in generating reports from Financial and HR systems. Assists in preparing quarterly variance reports, with year-end activities and acts as back-up for effort reporting and pcard approvals.
Bachelor's degree in a related discipline and two (2) years of experience in a related field or a Master's degree and one (1) year of experience in a related field.
Desired Qualifications
Administrative
Advertised Salary
$60,000 - $65,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Expanded Background Check
Other Information
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Assists departments with requesting, developing, and setting up service (recharge) centers as well as supporting service (recharge) center billings through Smart Billing Module in PeopleSoft Financials. Works with the Director with the preparation of financial statements and also with the Budget Director in generating reports from Financial and HR systems. Assists in preparing quarterly variance reports, with year-end activities and acts as back-up for effort reporting and pcard approvals.
- Facilitates departments with requesting, developing, and setting up service (recharge) centers under the purview of the Office of Research and Economic Development. Reviews rate submissions and makes suggestions to Director and Sr Director. Works on the annual/biennial review of service center activities for compliance with OMB circulars and cost accounting standards. Creates and maintains all service (recharge) center related polices and procedures, forms, tools, and web content. Forecasts, prepares, and monitors service (Recharge) centers operating budgets.
- Assists in service (recharge) center billings through the Smart Billing module in PeopleSoft Financials. Generates manual journal entries when necessary. Works with center staff.
- Performs periodic reviews of recharge center expenditures and payroll to ensure all are in compliance and adhering to approved rate tools. Generates reports for upper management upon request.
- Works with the Director in preparation of financial statements.
- Assists in the preparation of the Office of Research and Economic Development financials. Generates, analyzes, and Interprets reports related to sponsored research activity.
- Assists in preparing the quarterly variance reports for the Office of Research and Economic Development and areas under its purview.
- Works with external audit firms and auditors to facilitate audit preparation and requests.
- Reconciles and submits payroll transfers when necessary for the Office of Research and Economic Development and areas under its purview.
- Works on special projects in support of financial services.
- Works with the Director on year-end activities such as carry forward requests, open encumbrance report, etc.
- Serves as back-up for time and effort certification through the ecrt system. Provides continuous support the ecrt implementation throughout the University, hosting training sessions, monitoring the ecrt e-mail account, opening effort cards when necessary. Provides suggestions for improvement, working on the implementation and maintenance of an effort commitment system as part of the overall ecrt system, communicating status of certifications to AVP and VP and following the effort reporting policy.
- Serves as the Office of Research and Economic Development back-up purchasing card (p-card) approver. Tasks include: requesting and reconciling receipts to credit card statements in PantherSoft and gathering all the necessary documentation and approvals from p-card holders so that the Office of Research and Economic Development is in compliance with all applicable University policies and guidelines regarding p-card usage.
- Serves as back-up for new sponsor request and setup in grants module. Works pre-award and post-award sections within the Office of Research and Economic Development to gather the necessary documentation and information required to establish sponsors and awards in the system. Updates changes regarding already established sponsors on an as-requested basis.
Bachelor's degree in a related discipline and two (2) years of experience in a related field or a Master's degree and one (1) year of experience in a related field.
Desired Qualifications
- Degree in Accounting, Finance, or Business and two years of combined budget, financial reporting, and accounting experience.
- Proficiency in Microsoft Excel preferred.
- PeopleSoft experience is preferred.
Administrative
Advertised Salary
$60,000 - $65,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Expanded Background Check
Other Information
- Ability to work flexible hours as needed.
- May be eligible for remote/hybrid arrangement per FIU policy.
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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