Procurement Analyst
Texas Christian University
Fort Worth, TX
Full-time
Accounting
Posted on April 14, 2024
Job Summary:
This position purchases goods and services to meet the University's needs and specifications. This may include, but is not limited to, creating and issuing Invitations to Bid (ITB), Requests for Proposals (RFP's), Request for Quotes (RFQ), Purchase Orders, and other agreements. Responsibility includes the negotiation, and finalization of vendor agreements for signature, as well as monitoring contracts for compliance with departmental and university requirements. The Procurement Analyst completes cost-savings reports, spend analyses, and identifies and works with key stakeholders to increase customer satisfaction and vendor performance. Additionally, this position will assist the Director of Procurement with establishing, implementing, and continuously improving a centralized procurement function.
Duties & Essential Job Functions:
1. Drafts and issues solicitation documents for materials, supplies, equipment, and services. Makes awards based on cost and specification requirements. Negotiates favorable contracts, including pricing, terms, delivery timelines, and shipping methods with selected suppliers.
2. Develops new sources to address supply base inadequacies, as needed, and resolves supplier performance concerns. Creates and maintains a climate of open communication with current and potential suppliers regarding industry trends, customer service, and quality assurance in order to develop business partnerships.
3. Acts as a liaison between departments and suppliers when appropriate. Ensures supplier compliance with bid and contract specifications, terms, delivery schedules etc. Verifies pricing against contractual agreements and initiates action to resolve discrepancies. Takes preventive action to avoid problems.
4. Increases diversity in the supply base, as appropriate. Demonstrates the benefits of increasing diverse supply base to campus users while addressing concerns about changes in supplier choices and/or business processes.
5. Documents interpretations of processes, policies, and procedures to file throughout the procurement cycle, including source selection plans, award rationale, summaries of bid evaluations, etc.
6. Evaluates sole source justifications for appropriateness.
7. Performs spend analysis for department. Performs category analysis including spend data, campus requirements, and industry standards. Applies strategies for cost reduction, supplier consolidation, quality improvements, and process efficiencies.
8. Works closely with facility managers to ensure excellent service. Demonstrates good morale and maintains a positive team spirit.
9. Works closely with Procurement Director on procurement strategy to identify ways to reduce cost and improve efficiency. Makes recommendations for improvement.
10. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree.
• 5 years' combined experience in procurement and contract administration.
Preferred Education & Experience:
• Degree in Business Administration, Procurement (Supply Chain) or related field of study.
• Experience with construction and service contracts.
• Experience in a facilities division or higher education.
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• CPSM, CPCM, or other Procurement, Supply Chain, and/or Contracting training and certification(s)
Knowledge, Skills & Abilities:
• Knowledge of contract and procurement processes.
• Knowledge of conflict resolution techniques.
• Knowledge of communication, presentation and interpersonal relationship techniques.
• Knowledge of information warehouse and business intelligence software tools.
• Knowledge of customer service techniques.
• Skill in negotiation.
• Skill in conflict management / resolution.
• Skill in oral and written communication.
• Skill in Microsoft Office including Word and Excel.
• Skill in Microsoft Windows navigation.
• Ability to demonstrate strong analytical, problem solving and research capabilities and communicate results.
• Ability to think critically and strategically to address changing needs.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to extract and analyze financial data in a computerized environment.
• Ability to perform detailed analysis.
• Ability to partner, work collegially and effectively with others.
• Ability to exercise independent judgment and initiative.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• This role is an on campus, in-person position.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
This position purchases goods and services to meet the University's needs and specifications. This may include, but is not limited to, creating and issuing Invitations to Bid (ITB), Requests for Proposals (RFP's), Request for Quotes (RFQ), Purchase Orders, and other agreements. Responsibility includes the negotiation, and finalization of vendor agreements for signature, as well as monitoring contracts for compliance with departmental and university requirements. The Procurement Analyst completes cost-savings reports, spend analyses, and identifies and works with key stakeholders to increase customer satisfaction and vendor performance. Additionally, this position will assist the Director of Procurement with establishing, implementing, and continuously improving a centralized procurement function.
Duties & Essential Job Functions:
1. Drafts and issues solicitation documents for materials, supplies, equipment, and services. Makes awards based on cost and specification requirements. Negotiates favorable contracts, including pricing, terms, delivery timelines, and shipping methods with selected suppliers.
2. Develops new sources to address supply base inadequacies, as needed, and resolves supplier performance concerns. Creates and maintains a climate of open communication with current and potential suppliers regarding industry trends, customer service, and quality assurance in order to develop business partnerships.
3. Acts as a liaison between departments and suppliers when appropriate. Ensures supplier compliance with bid and contract specifications, terms, delivery schedules etc. Verifies pricing against contractual agreements and initiates action to resolve discrepancies. Takes preventive action to avoid problems.
4. Increases diversity in the supply base, as appropriate. Demonstrates the benefits of increasing diverse supply base to campus users while addressing concerns about changes in supplier choices and/or business processes.
5. Documents interpretations of processes, policies, and procedures to file throughout the procurement cycle, including source selection plans, award rationale, summaries of bid evaluations, etc.
6. Evaluates sole source justifications for appropriateness.
7. Performs spend analysis for department. Performs category analysis including spend data, campus requirements, and industry standards. Applies strategies for cost reduction, supplier consolidation, quality improvements, and process efficiencies.
8. Works closely with facility managers to ensure excellent service. Demonstrates good morale and maintains a positive team spirit.
9. Works closely with Procurement Director on procurement strategy to identify ways to reduce cost and improve efficiency. Makes recommendations for improvement.
10. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree.
• 5 years' combined experience in procurement and contract administration.
Preferred Education & Experience:
• Degree in Business Administration, Procurement (Supply Chain) or related field of study.
• Experience with construction and service contracts.
• Experience in a facilities division or higher education.
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• CPSM, CPCM, or other Procurement, Supply Chain, and/or Contracting training and certification(s)
Knowledge, Skills & Abilities:
• Knowledge of contract and procurement processes.
• Knowledge of conflict resolution techniques.
• Knowledge of communication, presentation and interpersonal relationship techniques.
• Knowledge of information warehouse and business intelligence software tools.
• Knowledge of customer service techniques.
• Skill in negotiation.
• Skill in conflict management / resolution.
• Skill in oral and written communication.
• Skill in Microsoft Office including Word and Excel.
• Skill in Microsoft Windows navigation.
• Ability to demonstrate strong analytical, problem solving and research capabilities and communicate results.
• Ability to think critically and strategically to address changing needs.
• Ability to review and make recommendations to improve and streamline processes.
• Ability to extract and analyze financial data in a computerized environment.
• Ability to perform detailed analysis.
• Ability to partner, work collegially and effectively with others.
• Ability to exercise independent judgment and initiative.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• This role is an on campus, in-person position.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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